WSHSB Boosters
The WSHSB Boosters are band parents who contribute their time and talent to fill the variety of needs of the band program. Each job – no matter how large or small – is necessary.
The WSHSB has been an all volunteer organization since the band’s inception in 2001. To make the band what it is and to keep our fees as low as possible; NO ONE is compensated for what they do. In order for the band to survive we rely on the assistance of ALL member families, on your gifts of time and talent.
To help share the load, we require one parent from every family to sign-up for Booster hours/slots for each trimester (winter, spring, summer) in which their student(s) is/are participating. Both the winter and spring trimester EACH require a minimum of 4 Boosters hours. The summer marching trimester requires a minimum of 2 Booster hours. The volunteer positions are posted on the sign-up site about 10 days prior to the registration deadline and are filled on a first-come-first-served basis. Some jobs are ongoing while some are one-time only. You will notice ads on the sign-up site since we have chosen the free version.
BOOSTER JOB RELEASE DATE
WSHSB Marching Trimester Jobs to be released
7pm, Monday, April 14, 2025
Signing-up for the required Booster hours must be completed prior to submitting the registration form for each and every trimester, winter, spring and summer marching (if participating). At least one parent needs to review the job descriptions below and then use the link above to go to the actual sign-up site. Your choice(s) including date(s) and position(s) will also need to be entered on the respective registration form. Music will not be distributed until registration is complete with all necessary forms and fees submitted.
NOTE: Online sign-up is mandatory. Filling in a job on the registration form without entering your name online in the Sign-up Schedule is not sufficient. The registration form merely tells us what you chose to sign-up for. You must do both. Jobs remain open until online sign-up is completed.
If all jobs are filled during your students’ band time you will need to choose a job in another band time or an event where open spots remain.
This obligation needs to be taken seriously. Please:
- Do the task you agreed to.
- Find a replacement if you can’t fulfill your job.
- Consider signing-up for an additional open job if your first was not too demanding.
Thank you for your cooperation and understanding.
BOOSTER JOBS
TRIMESTER POSITIONS
WEEKLY REHEARSAL POSITIONS
MUSIC HANDLING
ADVERTISING/PUBLICITY – (concert season, both trimesters)
BAND APPAREL – (annual order)
SEC – SOLO AND ENSEMBLE CONTEST POSITIONS (annual contest)
CONCERTS (some needs for the Winter and Spring Dress Rehearsals and Concerts)
SUMMER MARCHING POSITIONS (Marching Camp and parade needs)
TRIMESTER POSITIONS
Attendance – Take attendance during one of the four band levels for an entire trimester, including verifying that every student is seated in the correct seat and if not in correct seat, having them move to the correct seat.
Adult musician (aka Adult helper)- plays an instrument as a helper in one or more of the bands for both concert trimesters
WEEKLY REHEARSAL POSITIONS
Safety Marshal – parent on duty during one of the four band levels to maintain order inside and outside the building throughout the rehearsal. Ensure members stay in the rehearsal area or allowed gathering spaces. Prohibit loitering in the bathrooms and help keep socializing noises at a minimum volume.
Percussion Loading Coordinator– Coordinate the Symphonic percussion in disassembling and loading the trailer at the end of the night.
Practice Hall Setup Coordinator– Lead the Cadet wind instrument families in setting up the chairs in the arc according to our seating chart layout.
MUSIC HANDLING
Music Distribution – Assist the director at her house in placing new music for the upcoming trimester in each member’s file folder.
Music Filing – Assist the director in her basement with filing returned music into their folders and sorting them into the filing cabinets. In the fall, this will also include retrieving and hanging blue jackets for the upcoming jacket fitting date.
ADVERTISING/PUBLICITY – (concert season, both trimesters)
Parent to be responsible for submitting timely, short, director approved articles or items about the band for inclusion in local newspapers in the areas we serve. Topics in addition to upcoming concerts could include, recruiting, auditions, summer marching, etc. Also very important is submission of Winter and Spring concert information, location, date, and time for all their events calendars by their respective deadlines.
BAND APPAREL (annual order)
T-shirt coordinator – takes orders from band members and orders band t-shirts, jackets and sweaters, etc.
SEC – SOLO END ENSEMBLE CONTEST
POSITIONS (annual contest)
SEC coordinator – organizes the annual Solo and Ensemble Contest
SEC Co-coordinator – assists the SEC Coordinator in organizing and as needed
SEC check-in – checks in participants as they arrive for their performance
SEC set-up helper – set up rooms for the contests
SEC Concessions coordinator – Communicates with SEC Coordinator. Picks up food and supplies for the day. Organizes and runs the concession stand for the day.
SEC Concessions helper – assists concessions coordinator for the day as needed
SEC door monitor – acts as an aide to the judge in timing student’s/audience’s entry in and out of the judging room; keeps order outside the room; serves the judge by providing refreshments
SEC Judges’ lunch shopper/provider – purchase and deliver lunches for judges. You will be reimbursed.
SEC clean-up – reset facility and pick-up trash
CONCERTS (same needs for Dress Rehearsals and Concerts, Winter and Spring)
For Dress Rehearsals:
Logistics coordinator – organizes the plan to get all members on/off the stage correctly
Assistant logistics coordinator – helps the coordinator do the above
Rehearsal/Concert assistant – Assists Logistics Coordinator during the dress rehearsal and concert in directing musicians through on and off stage logistics. On rehearsal night, needs to arrive at auditorium 30 minutes before dress rehearsal starting time.
Rehearsal Only assistant – Assists Logistics Coordinator during the dress rehearsal in directing musicians through on and off stage logistics. Needs to arrive at auditorium 30 minutes before dress rehearsal starting time.
Dress Rehearsal clean-up – check under chairs and aisles: pick up trash. Place lost and found items in Lost and Found box on the stage
For Concerts:
Jacket/pants fitting helper – Fall only, usually a Tuesday evening in November, helps fit jackets/pants at fitting and maintains records for the current year’s concert and marching trimesters
Concert music permissions coordinator – obtains all permissions necessary for performance and music rights
Concert ticket/flyer producer – graphically designs and produces concert tickets and fliers
Concert program producer – designs and produces the concert program
After Concert party coordinator – Notify restaurant that group will be coming
Cummerbund/bowtie distributor – generally Thursday before the a concert, distributes concert apparel accessories
Usher – direct and assist guests on concert night
Greet/lobby table/ticket collection – mans the main table in lobby, greets guests, oversees donation box, collects tickets
After Concert clean-up – check under chairs and in aisles: pick up trash. Place lost and found items in Lost and Found box on the stage
Cummerbund/bowtie collector – generally the Thursday after the concert. collects concert apparel accessories
Music collector/sorter – generally Thursday after the concert, check off band members as they return music and/or sort music into song, instrument and score order
SUMMER MARCHING POSITIONS (marching camp and parade needs)
For Marching Camp:
Adult marching assistant – marches along the band and corrects ranks/columns; escorts band members to bathroom or to a safety marshal as needed.
Color guard assistant – assists potential color guards with marching drills
Safety Marshal – keeps students safe from the cars at the fair grounds and watches over belongings and children in band gathering area.
For Parades:
NOTE: For a uniform look the WSHSB DRESS CODES apply to ALL who march/perform with the WSHSB, students AND adults; band members, banner assistants, flag bearers, guard unit, Patriot Auxiliary, safety marshals and Little Patriots. The basic dress code for all begins with black on the bottom and white on the top.
Adult musician (aka Adult helper)- plays an instrument in one or more of the parades
Marching hat distributor – generally Thursday after the Spring concert (collection day), distributes hats and records numbers
Marching hat collection – collects marching hats at Overview and Orientation meeting in September and records their numbers
Adult Flag bearer – carries a full sized American flag at a parade
Adult banner assistant – Assists/supervises the children carrying the banner in a parade
Cummerbund manager – Handles cummerbunds for entire marching season, bringing them to and from the parades.
Cummerbund distributor/collector- distributes and collects cummerbunds for one of the summer parades. Individual sign-up for each parade. You may sign-up for more than one parade if able.
Cummerbund washer – washes cummerbunds at the end of the summer
Patriot auxiliary – follow the band and help supervise the younger siblings behind the band
Winter Safety marshal – clears the street ahead of band; helps keep order. Light-A-Holiday parade only
Summer Safety marshal – ONLY duty is to patrol musicians and look for raised hands for those needing assistance – Must be unencumbered with no stroller to push or children to watch.
Shuttle drivers – MUST HAVE A CELL PHONE. So those needing rides can call either shuttle driver. Drive band members from the parking area (near where parade ends) to the start of the parade. Needed for Geneva’s Swedish Days, Warrenville Independence Eve, Streamwood Summer Celebration and Elk Grove Village Hometown Parade.
Water service – brings water before and after parades